If your search results are consistently lower than expected or missing files, it may be due to: Troubleshooting Outlook search issues - Microsoft Support
Most users see a maximum of 250 items initially . Search results for office 2016 (68)
If the 68 results shown are not what you need, you can expand the search: If your search results are consistently lower than
This "cap" allows for "lickety split" response times . Navigating to HKEY_CURRENT_USER\Software\Microsoft\Office\16
Users can permanently increase or remove this limit by adding a registry key. Navigating to HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Search and creating a DWORD named SearchResultsCap with a value of 0 will show unlimited results . Common Search Issues in Office 2016
If you are seeing a specific number like "(68)" in your search header, it indicates that Outlook has found that many matches in your local index or initial server query . Why Results Are Limited
In some versions, you can simply click More to continue loading messages from the server .